Small Purchases – Informal solicitations for most purchases estimated to be between $501 and $25,000 for construction and between $501 and $10,000 for goods and services, HHA Staff will issue a request for quotations to qualified sources. Quotations will be received until the specified day and time indicated on the request. Contract award will be made to the best value offer.
Contracts estimated over $10,000 will be advertised and available upon request through this website and in the RHA Procurement Office.
RHA will only solicit sources for contracts estimated to be under $10,000. The best way to be solicited for a contracting opportunity under $10,000 is to be listed in the RHA Contractor Database.
Sealed Bids – Formal solicitation of an “Invitation for Bids” (IFB) is used for purchases of goods and services estimated at $25,000 or more and construction projects estimated at $50,000 or more. All formal competitive solicitations are publicly advertised in Newsday and on this website. In addition, IFBs are usually mailed directly to potential offerors from the HHA and town vendor database. Contracts will be awarded to the lowest reasonable and responsible bid. Public bid openings are held at the specific time and date stated in the IFB. During the bid opening, only the name of the vendor and total amount is read aloud. Vendors are welcome to attend the bid openings.
Request For Proposals – Formal solicitation for a Request for Proposals (RFP) is used for purchases of goods and services estimated at $10,000 or more. An RFP is used when it is necessary to base award on factors other than just cost, such as with most professional services. The RFP shall clearly define factors used to determine the successful provider. Award will be based on the “best value” not on the lowest price. The “best value” is usually the most qualified source that is willing to provide services at a reasonable cost.
Sealed bids and proposals must be received, and time stamped by the HHA prior to the submittal deadline. All late bids/proposals are returned to the offeror without being opened.